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Data is your responsibility – even if you outsource!

27th February, 2023

By taking responsibility for your own company's data, you can ensure that your business is compliant with these regulations and that your customer's personal information is protected.

In today’s digital age, data is a valuable asset for any business. It can be used to drive growth, improve customer engagement, and gain a competitive advantage.

However, with the increasing amount of data being generated and stored, comes the responsibility to protect and manage it effectively. This is true even if a business outsources its IT function. In this blog post, we will explore why taking responsibility for your own company’s data is important, regardless of whether you outsource your IT.

Protecting your data

First and foremost, it is important to understand that data security and privacy are a business’s responsibility, not the IT providers. While outsourcing IT may provide access to specialised expertise and resources, it does not absolve a business of its responsibility to protect its own data.

This includes ensuring that the data is protected from unauthorized access, breaches, and other security threats. It is essential that businesses understand that their IT provider is only responsible for the security of the IT infrastructure and not for the data that is stored within it.

Staying compliant

Secondly, it is important to ensure that the data is used for legitimate business purposes and in compliance with any relevant laws and regulations. For example, businesses are required to comply with data privacy laws such as GDPR, which have strict requirements for how personal data must be collected, stored, and used.

By taking responsibility for your own company’s data, you can ensure that your business is compliant with these regulations and that your customer’s personal information is protected.

Who’s responsible for what? 

Thirdly, businesses that outsource IT must ensure that they have control over their data, even if it is stored on third-party servers. This is particularly important if the business needs to change IT providers, as data migration can be a complex and time-consuming process. By taking responsibility for your own company’s data, you can ensure that you have the necessary access rights, security controls, and backup systems in place to make data migration easier.

Understanding data

Finally, taking responsibility for your own company’s data allows you to better understand the data and how it can be used to drive business growth. By understanding your data, you can use it to gain insights, improve customer engagement, and gain a competitive advantage. This is particularly important as businesses are increasingly turning to data analytics to drive growth, and having control over your own data is essential for this.

Summary

Taking responsibility for your own company’s data is essential, even if you outsource your IT. It ensures that the data is protected, secure, and used appropriately and that your business is compliant with any relevant laws and regulations. Additionally, having control over your own data allows you to better understand it and use it to drive business growth. Businesses should always make sure that they have the necessary access rights, security controls, and backup systems in place to ensure that their data is protected and that they can migrate it easily if needed.

This is where Riven can help.

We make sure we understand, plan and address any changes that may change your environment.

Why not give us a call on 01784 437 123, or email us at enqs@rivenassociates.co.uk.

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